In Cog Meet O

Recording Responsibility

_Last updated: June 7, 2026_

In Cog Meet O helps you record meeting audio and turn it into transcripts, summaries, and action items. You are responsible for using it lawfully and respectfully.

This page is product guidance, not legal advice. Recording laws and workplace policies vary by jurisdiction, participant location, meeting type, employer policy, platform rules, and industry obligations. If you are unsure, ask counsel before recording.

Before you record

Before starting a recording, confirm that you have every consent, notice, permission, and right required for the meeting.

At minimum, ask yourself:

  • Do all participants know the meeting may be recorded?
  • Do I have the consent required where I am located?
  • Do I have the consent required where the other participants are located?
  • Do workplace, client, school, healthcare, legal, or platform policies add stricter rules?
  • Am I allowed to store, summarize, export, or share the recording and transcript?

If the answer is unclear, do not record.

Consent-first use

In Cog Meet O is designed for transparent, consent-based recording. Do not use it to secretly, deceptively, or unlawfully record conversations.

Recommended plain-language notice:

> I am going to record this meeting so I can create a transcript, summary, and action items. Is everyone okay with that?

For sensitive meetings, get written consent or follow your organization's required process.

What the app should make clear

The product experience should reinforce responsible recording:

  • Show a first-run recording responsibility notice before the first recording.
  • Require an affirmative checkbox before recording starts.
  • Keep a persistent visible recording indicator while capture is active.
  • Make stopping recording obvious.
  • Store consent-confirmation timestamps locally if an audit trail is needed.
  • Never imply that the app makes a recording lawful.
  • Never market the app for secret or non-consensual recording.

Local-first privacy boundary

In Cog Meet O is designed around local meeting capture and local processing. Your recordings, transcripts, and summaries should stay on your Mac unless you choose to export, share, back up, or send them somewhere else.

The hosted checkout and license system should only handle purchase and license-delivery data. It should not receive meeting recordings, transcripts, summaries, or notes.

Useful reference

The Reporters Committee for Freedom of the Press maintains a state-by-state recording guide that can help you understand the general landscape:

  • [Reporter's Recording Guide](https://www.rcfp.org/reporters-recording-guide/)
  • [Introduction to the guide](https://www.rcfp.org/introduction-to-reporters-recording-guide/)

Those references are not a substitute for legal advice for your specific situation.